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Legal Assistant (Closed)

Date Posted: 2/14/2020

Job #1571373
Beverly Hills, California

Title: Legal Assistant

Location: Beverly Hills, CA

Lucas Group ID: 1571373


Legal Assistant - Administrative duties to support paralegals, attorneys and legal department

  • Assist in creating and maintaining all files and documents for legal file room and in iManage
  • Data entry of entity management database (GEMS)
  • Coordinate daily obtaining signatures of parties to closings and general requests
  • Handle FedEx, Chron, interoffice correspondence, faxes, Iron Mountain and all other correspondence
  • Circulate copies of formation documents, agreements, and all other applicable documents to outside counsel as directed by paralegals and attorneys
  • Order supplies and schedule internal legal meetings
  • Make copies and mail minute books, stock certificates, and seals after sale of entities
  • Copy, file and update within internal database all merged, dissolved, and sold entities
  • Maintain dividend and stock certificate binders
  • Coordinate obtain apostilles and other CT orders initiated by paralegals
  • Send copies of minutes to auditors for entity audit requests


This role will not be answering phones or doing reception duties, this role will assist with data entry for legal department’s corporate governance database which holds data for hundreds of legal entities. Responsible for all filing for legal department, including creating and maintaining all electronic and paper files, including scanning and inputting documents into document management system. The Paralegals and attorneys there supporting have a dedicated EA that answers there phones and books travel and books meetings etc. Proficiency with iManage and/or GEMS (or equivalent databases) preferred. General knowledge of corporate governance matters and composition of legal entities would be helpful.


Lucas Group is North America's premier executive search firm. Since 1970, our culture and methodologies have driven superior results. We assist mid-tier to Fortune 500 clients find transcendent, executive talent; candidates fully realize their career ambitions, and associates find professional success. Headquartered in Atlanta, GA with 16 regional offices, our trusted, consultative, and passionate recruitment professionals combine industry depth and geographic breadth to deliver superior results. To learn more, please visit Lucas Group at

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