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Executive Assistant

Date Posted: 7/26/2022

Job #1595561
Contract
Plano, Texas

Lucas Group has partnered with our client in on their search for an Executive Assistant

Executive Assistant

  • Provides administrative support, including calendar and expense management, to CEO and COO, with general support for executive leadership team. 
  • Reviews and prioritizes key tasks for CEO and COO, focusing on time sensitive matters and deadlines.
  • Collects, prepares, and maintains highly confidential and critical information to be used for projects or in daily tasks by executive leadership and key stakeholders.
  • Manages travel for executive leadership, including but not limited to planning often complex schedules, accommodations, agendas, events, dinners, and manages travel expenses.
  • Creates or directs creation of reports, charts, budgets and other presentation materials for the CEO, COO and/or executive team.
  • Coordinates board and executive meetings as well as assists in logistical aspects of the meetings.
  • Approaches challenges and resolve issues in a timely manner using creative problem-solving skills.
  • Provides additional support to departments as needed. 

Office Coordination

  • Serves as main point of contact for all Corporate Office matters including security, requests, events, etc.
  • Proactively identifies needs of the corporate office and Executive Leadership Team 
  • Partners with key stakeholders to support office and remote associate events including managing UberEATS business account, processing office mail/packages, etc.
  • Manages third party cleaning and maintenance schedules.
  • Acts as SME on departments and areas of expertise for corporate office and visitors.
  • Provides proactive communication for office and Granite Park happenings, etc. 
  • Processes invoices related to office management and works with management in monitoring budget for office-related items.
  • Restocks office supply closets, and ensures supply closets, cabinets, and drawers clean and organized.
  • Places office supply orders on a regular basis (water, sodas, kitchen supplies) after taking inventory.
  • In partnership with Marketing, maintains Corporate Directory.

What Sets You Apart 

  • Proficient in Microsoft Office (Word, Excel, Power Point, Outlook)
  • Solution oriented – resolves problems in a timely manner and gathers and analyzes information skillfully
  • Interpersonal skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things
  • Excellent written and verbal communication skills
  • Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans
  • Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality
  • Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events
  • Adapts well in a fast paced, rapidly changing business environment.
  • Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance
  • Strong sense of confidentiality.

Location: Plano, TX

Lucas Group ID: 38946

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