Dispensary Operations Assistant
This position is primarily responsible for the administrative duties for the facility and works closely with the facility leadership team to assist with day-to-day operations of the Dispensary. This role oversees the safekeeping and security of all inventory books, records, invoices, reports, and other documentation, both confidential and otherwise. In addition, they serve as phone receptionist, and liaison for visitors and vendors.
Major Areas of Responsibility include:
Ensures complete compliance with state statutes and regulations as required for cultivation facilities, maintaining records required by public health law. Maintains systems for record keeping, record retention related to all product and purchase orders at every stage of, storage, delivery, transporting, and distribution. Orders and maintains records of inventory and supplies and follows up with vendors on shipment and delivery.
Works with facility leadership team to maintain product line inventory to reflect demand, assisting departments with routine inventory and cycle counts, providing checklists, aggregating and disseminating results to appropriate entities. Ensure that electronic and paper business (product inventory, employee files, petty cash transactions, training records, P&P) records are properly maintained and systematically recorded to show a true, accurate, legible and complete record of business activities.
Answer phones, greet visitors and vendors, assist leadership in responding to vendor questions. Maintains logbooks and visitor sign-in book. Assists in resolving local issues with computers, printers, software, network. Works with facility leadership to on-board new employees, making sure they have been fingerprinted, paperwork signed, etc.; tracks license and/or state cards.Minimum Qualifications (Skills, Knowledge & Abilities):Minimum 2 years administrative support in a manufacturing, pharmaceutical or agricultural environment Ability to manage and administer a broad range of tasks including inventory, supply management, administrative support, and coordinating facility visitor schedules.
Ability to maintain confidentiality in all aspects of their work. Highly skilled in Microsoft Office Suite. Excellent written, verbal, and non-verbal communication skills. Detail orientation, time management, and problem-solving skills. Ability to organize and prioritize work. Demonstrated passion to serve the medical marijuana community and knowledge of medical marijuana product. Ability to prepare written reports and correspondence, and presentations to senior leadership as required.
Ability to develop strong relationships and experience working with senior level management, employees, and external sources. Understanding of basic quickbooks financial data. Knowledge of inventory systems.