Find your perfect job.

Back to Job Search Results

Bookkeeper / Accounting Associate

Date Posted: 3/9/2021

Job #1580978
Los Angeles, California

Scope of Responsibilities:

  • Oversee all aspects of bookkeeping to ensure invoices are accurate, coded correctly in books, and paid in a timely manner
  • Oversee rent collection. Decide on options for collection when residents are past due and track.  Decide when legal filings must occur and coordinate with lawyer
  • Oversee payroll and reporting systems, including W2s, 1099 contractors, etc.
  • Oversee books for submission to CPAs and interact with them on questions of accounting procedures
  • Analyze monthly performance and budget projections
  • Ensure that required financial reporting to mortgage holders is correct and timely
  • Create annual budget for financial reporting to mortgage holders
  • Create quarterly reports with details of performance in all aspects of company execution. Meet with trustees and beneficiaries on a quarterly basis or sooner if needed
  • Oversee all interior systems for completeness and accuracy, including all lease paperwork and addenda, legal noticing for change of terms, move-in and move-out documentation, security deposit refunds, etc.
  • Be completely familiar with Employment Law and ensure correct implementation including proper posters, wage and hour classifications
  • Be the HR Administrator for company, including hiring and firing and all documentation related to employment
  • Bid and place all insurance – Worker’s Compensation, Crime, EPLI, Data Breach, Property Insurance, Commercial Umbrella. Submit applications in a timely manner and ensure information is accurate.
  • Make sure that all properties comply with insurance requirements and other safety regulations such as Reg 4 Fire Testing
  • Stay up to date with all Landlord/Tenant laws and make sure that all paperwork and interactions are compliant with all laws
  • Make decisions in most difficult resident situations on how to handle to ensure that company is protected from lawsuits
  • If lawsuits do occur, prepare and appear on behalf of company
  • Administer company health insurance benefits by creating options and disseminating to employees
  • Create annual Employment Handbook with lawyer’s guidance and disseminate to employees receiving confirmation from them
  • Be aware of all local and state regulations covering rentals such as LA City and California State Rent Control and ensure that all paperwork is correct and adhered to properly
  • Be aware and adhere to all regulations regarding COVID-19, such as requirements for pools, spas, gyms, etc.
  • Oversee reporting for local regulations, such as Low Income Housing unit and Energy Use Data for City of Los Angeles as well as for Fannie Mae
  • Be highly competent in all software systems used within the company, including Yardi, OnSite, Basecamp, Excel, Google Docs and Google Sheets
  • Be familiar with all legal entities including LLCs and trust accounts to be able to work within legal structures when doing accounting and legal tasks
  • Interact with insurance company requirements for reporting or claims as needed
  • Recruit, interview, and hire for all staffing needs
  • Review all contracts for utilities, phones, cable, internet to make sure that best prices and companies are being used

Skills Needed:

  • Office Administration experience
  • Real Estate management experience
  • Some Accounting and human resources experience

Educational & Work Requirements:

  • Degree: Bachelors Degree
  • Work Experience:  5 or more years

Title: Financial & Administrative Supervisor

Location: Los Angeles

Client Industry: Real Estate

Client Job ID: 1580978

Apply Now

Accepted file types are DOC, DOCX, PDF, HTML, and TXT.

Similar Job Listings


Bookkeeper / Accounting Associate

Scope of Responsibilities: Oversee all aspects of bookkeeping to ensure invoices are accurate, coded correctly in books, and paid in a timely manner Oversee rent collection. Decide on options for collection when...

Assistant Property Manager

Lucas Group has partnered with our Commercial Real Estate client in on their search for an Assistant Property Manager. This position will be based out of their Culver City office and will also support...