Administrative Assistant Job – Job #1569464
Condé Nast Entertainment’s (CNE) Business Affairs team is responsible for the negotiation, drafting, and review of all agreements at CNE. This involves the production and distribution of more than 5,000 digital videos across Condé Nast’s venerable brands each year, as well as the business and technical sides of managing Condé Nast’s video product and distribution outlets. As CNE’s Contract Administrator you’ll play a central role in liaising with CNE’s teams through the production and distribution lifecycles for our videos, ensuring that all needed contracts and agreements are secured and that our content is distributed in accordance with negotiated terms. This is a high-volume and high-paced work environment, so you must be someone who is enthusiastic and self-motivated, who is hungry to learn and to adapt to new challenges, and who is capable of balancing many deadlines and projects at the same time.
- Recent College Graduate
- Legal Background is critical
- Supports the business affairs team
- High energy, sharp, passionate and interest in entertainment, film, programming, production, journalism, digital space
- Draft standard production agreements as required
- Work across CNE and greater Condé Nast departments to ensure obligations and requirements of CNE agreements are understood and implemented across the company
- Advise with recommendations on contract renewals and expirations
- Perform other contract-related tasks as assigned
- At least 1 year of experience in an administrative capacity
- Minimum 2 years general experience with programming and production in the entertainment business is a plus
- Strong project management and organizational skills to manage multiple tasks across various stakeholders
- General understanding of the digital film and television businesses
- Expertise in advanced Microsoft Word functions is required (e.g. markups and comparing documents), along with basic Excel skills
- Bachelors Degree is required
Global Company in Lower Manhattan
Support a global organization with business unit focused on the creation and distribution of digital video content.
Why this opportunity?
- Top ranked organization with global presence
- Cutting edge technology and resources
- Excellent brand recognition to add to resume
- Reason for role/Timeline
- Attorney is going on paternity leave beginning March 1 and they would like someone in by 2/
- Ideally would like some crossover for new candidate to be trained by Melissa; hoping to have someone on-site to start next Weds. Understands this may not be possible; let him know that if open to more junior candidates, or depending on budget, have at least one candidate available (further discussed this later in convo)
- Types of contracts
- Primarily production, content distribution, licensing, tech and marketing
- MS Office and specifically Excel (doesn’t need to be strong proficiency, no pivot tables, but basic knowledge to be able to filter and add information)
- They also have a homegrown production software database that they use (Cory noted that this was also pretty basic and would be something that would relatively easy to learn)
- Ability to manage digital/video business content and marketing relationships (short form due to video content), programming and production side
- Ability to be professional even when buttons are pushed
- Maintain professional courtesy
- Strong communication skills with ability to work within Conde and business partners
- Ability to multitask and “juggle a lot”
- Ability to quickly assess big picture and details on a daily basis, as well as being someone that can help Cory ascertain what needs to be done on a daily basis
- Noted that it would be a bonus for them if this person had experience in entertainment and specifically in production
- Duration of role
- Potentially 2 months, but could be shorter (or longer), depending on when they find a direct hire candidate
- Temp vs. temp to perm
- Although open to the possibility of ttp, noted that they do not pay fees for conversions. I did let him know that per our agmt, after 5 months there is no conversion fee. He appreciated that, but ultimately said that they are looking to have someone in place as a perm employee within 2 months, so realistically, even if negotiable there would still be a fee and they wouldn’t pay that, so would still be looking for direct hire on their own to put in place while temp is there.
- Years of experience
- Open to all levels of experience, but it will likely be more junior level candidate that is placed due to budget
- For junior level candidates, said that he is open to someone that is more entry level and even someone planning to go to law school in two years as a lot of the tasks are fairly administrative, but would like for that candidate to have some exposure to IP, if they didn’t have some type of exposure to contracts admin experience.
- Reporting to
- 10am-6pm; they have an office on the West Coast, so this would allow some of the hours to overlap a bit more for both time zones
- $1,300/weekly; he said that they would be somewhat flexible for a more experienced candidate (possibly $1400-1500/weekly, but not up to $1700), although they do prefer to stay within the $1300/weekly budget (or what that would translate to hourly), especially if there was a potential for this person to be converted to perm.
- Interview Process
- 2 rounds: 1st a phone call with Cory; 2nd in person with Cory’s boss and potentially Cory as well