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Administrative Assistant (Closed)

Date Posted: 1/30/2020

Job #1566929
Permanent
Dallas, Texas
Professional

Title: Administrative Assistant

Location: Dallas, TX

Lucas Group ID: 1566929

 

Our client is currently seeking a strong Administrative Assistant that would support the Chairman's Executive Assistant at a well-known Commercial Real Estate company. This is a highly visible and vital position to their organization, so the utmost professionalism is required in order to be successful in this role. If you are looking for a rewarding career helping to support one of the best real estate executives then we highly encourage you to apply. 

Duties & Responsibilities

  • Working with the Chairman’s Executive Assistant to coordinate and schedule personal and professional appointments 
  • Assisting with research and preparation of materials and information for meetings/travel 
  • Assisting with reservations/transportation/accommodations for both personal and business travel
  • Receiving correspondence and mail, directing, logging or flagging as appropriate 
  • Creating and maintaining files and records for historical/informational reference 
  • Receiving and logging all invitations/contribution requests to be presented at the weekly scheduling meeting 
  • Assisting with lunch and coffee as needed
  • Greeting guests 
  • Answering phones, maintaining phone log, placing calls as directed by Chairman
  • Maintaining business and personal contacts
  • Maintaining documents reflecting personal data
  • Archiving and downloading personal photos
  • Ordering all personal items
  • Preparing reports as requested  
  • Communicating with various household staff members
  • Participating in weekly scheduling meetings

Skills & Qualifications

  • Bachelor’s degree preferred 
  • 5+ years administrative experience and 5+ years supporting an executive  
  • Excellent written and verbal communications skills 
  • Excellent project management and organizational skills 
  • Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines 
  • Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Access) and Internet Explorer 

Ability to

  • Maintain a high level of confidentiality 
  • Work well with executives and staff 
  • Use initiative and maintain a firm sense of responsibility 
  • Work with little direct supervision 


Lucas Group is North America's premier executive search firm. Since 1970, our culture and methodologies have driven superior results. We assist mid-tier to Fortune 500 clients to find transcendent, executive talent; candidates fully realize their career ambitions; and associates find professional success. Headquartered in Atlanta, GA with 16 regional offices, our trusted, consultative, and passionate recruitment professionals combine industry depth and geographic breadth to deliver superior results. To learn more, please visit Lucas Group at www.lucasgroup.com.